How to Add a YouTube or Offline Video to Word Documents

You can add videos from your computer or from the Internet to play directly in your Word document. This functionality allows you (or people you share your document with) to watch videos directly without leaving the document. This article gives you step-by-step guides to adding online and offline videos to Microsoft Word documents.

Add Offline Video to Word Document

The downside to adding offline videos (or videos from your computer’s storage) to Word documents is that they will only play on your PC. Videos added from your computer won’t play if you send the document to someone else – this is why offline videos are not as encouraged as online videos. Use the guide below if you ever decide to add videos to your word documents.

First, enable the Developer option in your Word document. To do this:

1. Open your Word document and go to “File” (see the image below).


2. Then click “Options.”


3. Next, click “Customize Ribbon.”


4. Then check the box in front of “Developer” and click “OK.”


Once you’ve followed these steps, you should find a DEVELOPER tab on your Word document, as seen below.


Now you are all set to put your video in your Word document. Click the “Developer tab,” go to the Controls, and click on the icon labeled “Legacy Tools” as shown in the image below.


Click on “Legacy Tools,” and then from the dropdown menu (under ActiveX Controls) click on an icon labeled “More Controls,” and a dialog box like the one below will appear. Scroll down to “Windows Media Player,” select it, and click the “OK” button.


You’ll see Windows Media Player displayed on your Word document (as shown below) once you click on the OK button. This stage is also the right time to set your Media Player’s height and width by dragging the margins of the player. It’s important that you make this adjustment now as it will not be possible afterward.


Windows Media Player at this point won’t play any content. To put content in your Windows Media Player, follow the steps below.

Right-click on the Windows Media Player and select “Properties.” You should see a box to the far left of your screen, like the one below. Click Categorized on the box showing on your screen to find content for Word-embedded Windows Media Player.


A dialog box (like the one below) will pop up, and then you can use the “Browse” button to locate the video you want to add into your Word document when you click the “OK” button.


At this point your video is about ready to play – you just need to exit “Design Mode.” To get your video playing in your Word document, head to your “Developer Tab,” and then click on “Design Mode” – the video automatically starts playing.


Now your video is ready to play. Enjoy!


To remove this video, cick on “Design Mode” again and hit Back Space. It’s gone!

Add Online Video to Word Document

A Word document is configured to be more user-friendly with online videos. You can add videos to your Word documents from YouTube and other embedded video sources in a few easy steps.

Go to your Word document’s “Insert” tab.


Next, click on Online Video (as shown in the image below).


Online Video leads you to a dialog box to choose your preferred means of adding the online video. If you have a video you made and want to insert that, then you should have added it to YouTube already. If you’ve already uploaded your video or you’d rather use another YouTube video, then enter your video’s title, preferred keyword, or channel of interest in the YouTube search box (as seen below).


When I entered in the search box, it came up with the following.


Select any video from these options and have it play in your Word document! Just like offline videos, you can delete online videos by hitting the Delete button or Back Space.


Videos enrich communication. Adding explainer videos to your Word documents could help improve the value and clarity of your message. By adding an offline video to your documents, you can quickly use the visual content right in that text document without having to leave to search for it everytime you need it.

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Nicholas Godwin Nicholas Godwin

Nicholas Godwin is a technology researcher who helps businesses tell profitable brand stories that their audiences love. He's worked on projects for Fortune 500 companies, global tech corporations and top consulting firms, from Bloomberg Beta, Accenture, PwC, and Deloitte to HP, Shell, and AT&T. You may follow his work on Twitter or simply say hello. His website is Tech Write Researcher.